Code of Ethics
A Message from National Apprentice Day Board of Directors
At the core, we represent what we believe in, what we stand for, and how we approach everything we do.
As volunteers, employees, and representatives of National Apprentice Day, we have a responsibility to uphold the highest of ethical standards—both for ourselves and for the benefit of our apprentices and employers. We believe these standards go beyond compliance with laws and regulations—calling us to fulfill higher obligations as stewards of the public trust.
This Code of Ethics is an important way for us to reaffirm our ethical commitments. It sets forth the principles and standards that guide our decisions and actions. As we read the Code, we must remember that it is more than a set of standards and responsibilities. It is a way of connecting our values and our ideals with the work we do every day. The Code is not just about what we should do, but why we do it.
Of course, no document can give us all the answers to our ethics questions. This Code is meant to help us further the discussion of ethics in our workplace. It also encourages us to seek guidance and clarification when we have questions about applying our principles and standards. The involvement of all our employees and volunteers is essential to upholding these principles and standards. Only by continuing to work together on these issues can we ensure that National Apprentice Day fulfills its commitment to build and maintain the public trust in all that we do.
As approved by National Apprentice Day Board of Directors on August 20th, 2015.
Code of Ethics:
Every volunteer, staff member and representative is required to read and understand this code in order to participate.
- The success of the National Apprentice Day system and our reputation depend upon the ethical conduct of everyone affiliated with National Apprentice Day. Volunteers, staff, and representatives set an example for each other, and for member organizations, by their pursuit of excellence in high standards of performance, professionalism, and ethical conduct.
- This National Apprentice Day Code of Ethics (Code) is based on our mission and guided by our fundamental values (See Our Core Values).
- We are mindful that these core values must be clearly communicate, promoted and continuously reinforced. To accomplish this we believe continuously improved policies, guidelines, explanations, definitions and examples are often needed to bring these values into actual practice.
- While no document can anticipate all of the challenges that may arise, the Code communicates key guidelines and will assist National Apprentice Day volunteers, staff and representatives in making good decisions that are ethical and in accordance with applicable legal requirements. All are encouraged to discuss any questions or concerns they have with a supervisor, including executive management.
1. Personal and Professional Integrity:
National Apprentice Day reinforces the definition the definition of integrity as keeping the promises we make to others. An incorruptible personal and organizational commitment to integrity in all circumstances is crucial to the success of each individual as well as the organization. We therefore:
- Strive to meet the highest standards of performance, quality, service and achievement in working towards the National Apprentice Day mission.
- Communicate honestly and openly and avoid misrepresentation.
- Promote a working environment where honesty, open communication and minority opinions are valued.
- Exhibit respect and fairness toward all those with whom we come into contact.
- Follow through on the promises we make, regardless of financial factors.
National Apprentice Day is responsible to its stakeholders, which include member National Apprentice Day organizations, contributors, and all those who have placed faith in National Apprentice Day. To uphold this trust we:
- Promote sensible stewardship of National Apprentice Day resources, including grants and other contributions that are used to fund apprenticeship projects, operating expenses, salaries, and employee benefits.
- Refrain from using organizational resources for non-National Apprentice Day purposes.
- Observe and comply with all laws and regulations affecting National Apprentice Day.
- Promote open channels of communication with all families, employers and contributing parties.
- Publish an Annual Contributors Report.
3. Solicitations about Voluntary Giving:
The most responsive contributors are those who have the opportunity to become informed and involved. We therefore:
- Never require mandatory fees, surcharges or subscriptions.
- Never solicit donation without building a long term relationship. Our business is built on extremely satisfied clients and impressed viewers of our programs donating out their own desire to give back. Unwanted solicitation by National Apprentice Day would be a liability risk to our positive reputation, as well as inefficient means of fund raising.
- Refrain from any use of coercion in fundraising activities, including predicating professional advancement on response to solicitations.
National Apprentice Day is founded on the principle of inclusion and equal opportunity. We therefore:
- Value, champion, and embrace inclusion in all aspects of National Apprentice Day activities and respect others without regard to race, color, religion, creed, age, sex, national origin or ancestry, marital status, income level, veteran status, sexual orientation, or status as a qualified disabled or handicapped individual.
- Support affirmative action, equal employment, and apprentice opportunity programs throughout National Apprentice Day.
- Refuse to engage in or tolerate in any other form of discrimination or harassment.
5. Conflicts of Interest
To avoid any conflict of interest or the appearance of a conflict of interest which could tarnish the reputation of National Apprentice Day as well as undermine the public’s trust in our organization, National Apprentice Day staff and representatives:
- Avoid any activity or outside interest which conflicts or appears to conflict with the best interest of National Apprentice Day, including involvement with a current or potential National Apprentice Day employers, grantee, or competing organization unless disclosed to and not deemed to be inappropriate by the National Apprentice Day Executive Committee.
- Ensure that outside employment and other activities do not adversely affect the performance of their National Apprentice Day duties or the achievement of National Apprentice Day’s mission.
- Ensure that travel, entertainment and related expenses are incurred on a basis consistent with the mission of National Apprentice Day and not for personal gain or interests.
- Decline any gift, gratuity or favor in the performance of National Apprentice Day duties except for promotional items of nominal value, and any food, transportation, lodging or entertainment unless directly related to National Apprentice Day business, in a manner that is respectful of the customs or manners in the particular country.
- Refrain from influencing the selection of staff, consultants, employers, or vendors who are relatives or personal friends or affiliated with, employ, or employed by a person with whom they have a relationship that adversely affects the productivity or ethical compliance of the organization. Selection of staff is based on the candidate’s skill set proficiency and willingness to assume roles of increasing responsibilities.
- Avoid appearances of impropriety.
National Apprentice Day Volunteers:
- Should not knowingly take any action, or make any statement, intended to influence the conduct of National Apprentice Day in such a way to confer any financial benefit on themselves, their immediate family members or any organization in which they or their immediate family members have a significant interest as stakeholders, directors or officers.
- Disclose all known conflicts or potential conflicts of interest in any matter before the Board of Directors, if they are Board members, or any committee upon which they serve and withdraw from the meeting room during any discussion, review and voting in connection with such matter.
- Members of the Board shall annually file within the Annual Contributor’s Report with a disclosure of all known potential conflicts of interest.
6. Confidentiality and Privacy:
Confidentiality is a critical element of professionalism and ethical conduct. We therefore:
- Protect the personal information provided by parties involved in National Apprentice Day.
- Ensure that all information, which is confidential, privileged or nonpublic, is not disclosed inappropriately.
- Refrain from use of information acquired in the course of work for personal gain.
- Respect the privacy rights of all individuals in the performance of their National Apprentice Day duties.
7. Political Contributions:
National Apprentice Day encourages individual participation in civic affairs. However as a charitable organization, National Apprentice Day may not make contributions to any candidate for public office or political committee and may not intervene in any political campaign on behalf of or in opposition to any candidate for public office.
- Refrain from making any contributions to any candidate for public office or political committee on behalf of National Apprentice Day.
- Refrain from making any contributions to any candidate for public office or political committee in a manner that may create the appearance that the contribution is on behalf of National Apprentice Day. Refrain from using any organizational financial resources, facilities or personnel to endorse or oppose a candidate for public office
- Clearly communicate that we are not acting on behalf of the organization, if identified as an official of National Apprentice Day, while engaging in political activities in an individual capacity.
- Refrain from engaging in political activities in a manner that that may create the appearance that such activity is by or on behalf of National Apprentice Day.
Guidance and Disclosure:
Volunteers, staff, and representatives are encouraged to seek guidance from the Executive Committee and Staff Ethics Officer concerning the interpretation or application of this Code of Ethics. Any known or possible breaches of the Code of Ethics should be disclosed. Staff and representatives should contact a supervisor or the Staff Ethics Officer. Volunteers should contact a member of the Executive Committee, with reports of suspected or known accounting, auditing or financial impropriety made to the Chair of the Audit Committee. Reports of possible breaches will be handled in the following manner:
- All reports of possible breaches will be treated in confidence as much as the organization’s duty to investigate and the law allow. If confidentiality cannot be maintained, the individual disclosing the possible breach will be notified.
- All reported breaches will be investigated and, if needed, appropriate action taken based upon the policies of the organization.
- Retaliation against a person who suspects and reports a Breach in good faith will be treated as an independent breach of the Code.
- National Apprentice Day affirms prompt and fair resolution of all reported breaches. Candidate for Public Office: An individual who offers herself or himself or is proposed by others as a contestant for an elected public office, whether such office is federal, state or local. Contribution, political: Anything of value, including monetary donations, provided for the purpose of influencing the outcome of an election.
- Contributors: All individuals and entities that make charitable contributions to National Apprentice Day. Immediate family members: An individual’s spouse, children, parents, siblings, and spouses of children and siblings.
- Nonpublic Information: Any business, financial, or personal information, which is not publicly known or available.
- Political Committee: Any party, committee, association, fund or other organization organized and operated primarily for accepting contributions to influence the selection, nomination, or election of any individual to any federal, state or local office.
- Privileged Information: Information that is protected from involuntary disclosure by legally recognized privileges such as attorney-client, doctor-patient, and others.
- Promotional Items of Nominal Value: Gifts used to promote an organization’s name, products, or services which have as retail value of $25 or less.
- Representatives: Individuals who provide personal services to National Apprentice Day as independent contractors, consultants or loaned executives.
- Staff: All individuals, who provide services to National Apprentice Day as employees or leased employees.
- Vendors: Entities which provide goods and services to National Apprentice Day for a fee.
- Volunteers: All members of the National Apprentice Day Board of Directors, the U.S. National Board and board-appointed committees who perform their National Apprentice Day duties without compensation.